Cardiff Half Marathon – Terms and Conditions
Cardiff Half Marathon Terms and Conditions
“Dementia UK/We/Us/Our” means Dementia UK (Registered Charity Number 1039404) ) of Second Floor, The Resource Centre, 356 Holloway Road, London, N7 6PA. The charity that has reserved Your place in the Event.
“You/Your/Yourself” means the person agreeing to be bound by these terms and conditions and who is using a Dementia UK place to take part in an Event.
“Event” means the Cardiff Half Marathon
“Event Organiser” means the company Run4Wales responsible for organising the Cardiff Half Marathon.
“Fee” means the registration fee that You are required to pay to confirm their place in the Event.
1.1. You acknowledge that participation in the Event may be physically demanding and You are aware of the nature of the Event and associated medical and physical risks involved.
1.2 You agree that you are physically capable of taking part in the Event and agree to be solely responsible for your actions and save as provided elsewhere in these terms and conditions, Dementia UK are not responsible for any injury or illness that You may suffer as a result of Your participation in the Event. You accept that should any medical or physical condition arise prior to the Event, which is likely to affect Your ability to compete, You will notify Dementia UK immediately.
1.3 The minimum age of entry is 17 years at the date of the event.
2. Bookings, Payments and Your obligations
2.1 You shall complete the Dementia UK Application Form. On successful application You will submit payment of the Entry Fee of £25.00. You may also be required to register Your place on the Event directly with the Event Organiser.
2.2 You shall not be eligible or entitled to participate in the Event and no binding contract shall exist between You and Us until We have provided You with written confirmation that the application was successful and full payment of the Fee has been received.
2.3 In order to take part in the Event, You agree to raise money for Dementia UK. The minimum sponsorship for a Dementia UK charity place in the Event is £200.00 (excluding gift aid). You agree to pay all sponsorship monies to Dementia UK by 1st November in accordance with the payment methods notified to You by Us from time to time.
2.4 You also agree to:
- a) notify Us immediately and in any event within 2 days if You become aware of any reason (whether medical or otherwise) why You may not or ought not to compete in the Event
- b) comply with any rules or regulation relating to the Event as We or the Event Organiser may notify You of from time to time
- c) follow all instructions given to Us, the Event Organiser and any of Our of the Event Organiser’s agents, employees or works, or any referees, stewards or other event officials in respect of the Event
3. Withdrawal, Cancellations or Alterations
3.1 The Fee is non-refundable save that We may in our discretion refund the Fee in limited circumstances such as:
- a) the Event is cancelled by the Event Organiser provided that We receive a refund on sums We paid to the Event Organiser for the relevant places in the Event; or another reason we deem reasonable
- b) You are unable to participate in the Event for reasons beyond Your reasonable control;
3.2 You acknowledge that Dementia UK places are limited and payment of the Fee and reservation of the place has an effect on expenditure of the charity and charity income for the Event. Accordingly You may only withdraw from the Event where:
- a) If You withdraw from the Event due to injury, ill health or any other personal reasons You agree to notify Us immediately; and
- b) If You withdraw from the Event and notify Dementia UK not less than 7 days prior to the Event (where possible) then upon request We may roll Your place over to the following year, provided such event takes place and such roll over is permitted by the Event. You shall only be entitled to roll entry over once and this is at the discretion of Dementia UK. Whether you are entitled to a refund of the Fee in such circumstances shall be as set out in clause 3.1 above
3.3 Notice of withdrawal from the Event must be communicated by emailing firstname.lastname@example.org, or by writing to Community and Events Fundraising, Dementia UK, 2nd Floor, 356 Holloway Road, London, N7 6PA. Withdrawals must be agreed in writing. Date of receipt of notice will dictate whether or not a guaranteed place is offered for the following year, which are granted at our discretion.
3.4 Your place in the Event is personal to You and You may not transfer it or any of Your other rights or obligations to any other person without our prior written consent and provided that the Event Organiser consents to such transfer. We may refuse to consent to such a transfer where it is reasonable for Us to do so.
3.5 Places on the Event are strictly limited and are subject to availability. We may refuse entry to, remove or exclude or cancel Your place in the Event if:
- a) We receive more applications for places on the Event than there are available places;
- b) We consider that you are (due to physical or health reasons or otherwise) incapable of participating in the Event without endangering Yourself or others;
- d) We consider that your participation in the Event will bring the Event, the Event Organiser or Dementia UK into disrepute or otherwise damage the reputation of Dementia UK, the Event or the Event Organiser;
- e) You fail to reach the minimum sponsorship requirement in the required timescales as set out in clause 2.3 above. Whether You are entitled to a refund of the Fee in such circumstances shall be as set out in clause 3.1 above.
4. Publicity and Results
4.1 By taking part in the event you agree that Dementia UK reserves the exclusive right throughout the world (and You hereby irrevocably grants Dementia UK such exclusive right (at no cost)) to:
- a) Interview; and/or Photograph; and/or Film
You at the Event and before and after the Event as Dementia UK may reasonably require in connection with the Event and We may use, any material produced as a result of this right.
4.2 Whilst We will use reasonable endeavours to obtain Your express permission to use images, videos or recordings of You, this is not always possible and so You agree that We may use, reproduce or resell any photos, videos or recordings of You which are taken during the Event for purposes related to the Event or the promotion of Dementia UK..
4.3 We own all rights (including all intellectual property rights) in any material produced by Us or on our behalf (without incurring any costs to You) and You shall obtain no rights in relation to the same.
5. Our responsibility for loss or damage suffered by You
5.1 You acknowledge that:
- a) You are taking part in the Event at Your own risk;
- b) Although we have carefully Selected the Event and the Event Organiser, Dementia UK is not the organiser of the Event.
6. Data Protection
6.1 By entering into this agreement, You agree that any personal information provided by You or collected about You in connection with the Event may be held and used by Us in relation to the Event and its promotion.
6.2 You also agree that the personal information provided by You may be shared with:
- a) the Event Organiser who may use it in connection with the organisation and/or administration of the Event or for other reasons associated with the Event; and
- b) With the media for reporting on the Event, with your agreement
6.4 You agree to inform Dementia UK of any changes to the information supplied in Your original application as soon as such changes occur.
6.5 We will be the data controller of the information which You provide Us or which we obtain in relation to the Event and the Event Organiser will be the data controller of any information which We pass on to them pursuant to clause 6.2.
By signing this declaration you pledge to raise a minimum of £200.00 (excluding Gift Aid) for Dementia UK by 1st November 2018 and to pay a non-refundable and non-transferable registration fee of £25.00 and agree to be bound by these terms and conditions, if your application is successful.